Circular Letter No. 1110
June 30, 2023
TO: Printing and Publishing Officials of the Federal Government
SUBJECT: Open Requisitions (SF-1) for Congressional Materials, Fiscal Year 2024 (FY24) - Updated
This letter provides notice that the time has come to submit open requisitions for
FY24 Congressional Materials.
Please review the two page “Congressional Materials” enclosure for important ordering
information about specific publications. Please include only requisitions for
Congressional Materials when responding to this notice. GPO will issue separate
Circular Letters for non-congressional orders as well as Federal Register and Code of
Federal Regulations to be collected separately by GPO.
Please send requisitions to the Government Publishing Office (GPO) by July 14, 2023.
The preferred method for submitting requisitions is to e-mail them to [email protected]
with “Congressional Materials” in the subject line. If you cannot use e-mail,
requisitions may be faxed to Congressional Publishing Services on 202-512-1101.
The authorized signature of an agency official, as indicated in GPO’s agency signature
file, must be included on the submitted requisitions.
NOTE: Field or regional activities should coordinate their requirements with their
Washington, DC area headquarters Printing Officers before submitting any
paperwork to avoid order duplication and to ensure signature authorization.
The date established for submission allows sufficient time for GPO to process orders
and to provide timely feedback to agencies.
TO SUPPORT SUCCESSFUL PROCESSING OF REQUISITIONS
The following information must appear on each SF-1:
- Requisition numbers for FY24 should begin with the prefix 4 (e.g., 4-00001).
- The previous year's requisition number and jacket number. This information
is used to cross-check that all your requirements are in. If your requisition is
for a new requirement, please indicate so.
- The total quantity of each product and the quantity totals indicated on
distribution lists should agree.
- Delivery address, name, and telephone number of person indicated on
distribution list should be complete and have been verified as current. This will
help avoid the loss or non-delivery of your products.
- Ordering agencies must specify a single address per requisition and all copies
will be shipped in bulk to that address. It is then the agencies’ responsibility to
redistribute them to individual offices. Please carefully indicate quantities of
each item required.
TO SUPPORT THE FINANCIAL AND BILLING PROCESS
For all IPAC transactions, the Department of Treasury requires agencies to provide a
Component Treasury Account System (TAS) and Business Event Type Code (BETC)
commonly referred to as TAS-BETC on the SF-1. Please refer to GPO Circular Letter
No. 882, dated April 16, 2013.
GPO’s website provides on demand training for more information about this
requirement at
https://www.gpo.gov/pdfs/customers/marketing/Customer_TAS_BETC_Presentation.pdf.
On the SF-1, please use the proper fields (or the additional information block) to
indicate:
- If credit card payment will be used for orders
- Line of Accounting (LOA) information, if this information is mandatory for
agency payment processing
- Up to 11 characters, either alpha or numeric, can be added to the requisition
number field to assist agencies in identifying the order on the GPO invoice
For example: The requisition number contains a single digit for the fiscal year followed
by a hyphen and five digits assigned by the agency. Usually req. numbers are issued
in sequence (i.e. 4-00001). With additional identifiers added, the number may be
longer (i.e. 4-00001/TXR60001234).
- Names, email addresses, and/or phone numbers for the agency’s financial
personnel, whom GPO may contact if any billing issues occur
- Billing Address Code (BAC) to properly identify the ordering agency. NOTE: The
BAC provided will be used throughout FY24 for a specific publication or order.
If multiple bureaus will place orders on the same term contract, submit a
separate requisition form for each BAC
- Any additional information that will support the billing process
- Inquiries concerning the ordering of Congressional materials may be directed
to Natalya Panyan, Congressional Publishing Services, on 202-512-0224.
Please inquire about open requisitions on materials not listed in the enclosure by
calling Kariane Smith on 202-512-1382. For further reference, see separate Circular
Letters addressing GPO’s order collection for non-congressional materials, Federal
Register and Code of Federal Regulations. Circular Letters are located online at
https://www.gpo.gov/how-to-work-with-us/agency/circular-letters.
Sincerely,
TED PRIEBE
Acting Managing Director, Customer Services
Enclosure in PDF
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